Powerful Features
Explore all the tools and capabilities that make vinRECON the complete dealership operations platform.
Inventory
Inventory Management
Complete vehicle inventory tracking with 60+ data fields, multi-photo galleries, real-time stock updates across all locations, advanced filtering, status workflow management, and vehicle history tracking.
- Eliminate paper-based tracking entirely
- Real-time visibility across all locations
- Instant search with advanced filters and saved views
Automatic and Manual Bulk Import
Import vehicles via manual CSV upload or automatic scheduled feeds from your DMS and inventory providers with intelligent duplicate detection, field mapping, and import history tracking.
- Automatic scheduled imports from DMS and inventory feeds
- Manual CSV upload with smart field mapping
- Intelligent duplicate detection and merge logic
VIN Barcode Scanning
Instantly capture vehicle information by scanning VIN barcodes with your phone camera or a paired Bluetooth handheld scanner for maximum reliability on the lot.
- No manual VIN entry needed
- Works with phone camera or Bluetooth handheld scanner
- Supports all standard barcode formats including Code39
Reconditioning
Make Ready & We-Owe Tracking
Complete post-sale vehicle preparation system with drag-and-drop kanban board, customizable questionnaires, activity logging, employee clock in/out time tracking, and multiple view modes including kanban, list, card, and table views.
- Drag-and-drop kanban board with priority color coding
- Customizable questionnaires and inspection checklists per stage
- Employee clock in/out with time tracking per vehicle
Reconditioning Workflow
Full pre-sale vehicle reconditioning system with configurable multi-stage workflow from inspection through front-line ready, 50+ point inspection checklists with photo capture, vendor quote management, approval gates, and cost tracking.
- Configurable workflow stages from In Transit to Front-Line Ready
- 50+ point inspection checklists with pass/caution/fail ratings
- Photo and video capture per inspection item
Shop Floor TV Display
Large-screen shop floor display with auto-refresh showing urgent make-ready vehicles, color-coded priority alerts (green, yellow, flashing red) based on customer pickup deadlines and business hours, and real-time work queue updates.
- Real-time auto-refreshing display for service bays
- Color-coded urgency: green (due passed), yellow (due soon), flashing red (critical)
- Smart deadline awareness based on dealership business hours
Vendor Management
Centralized vendor directory for lenders, product providers, and service vendors with contact management, categorization, and quick lookup
- Organize vendors by type: lenders, service, products
- Contact and relationship management
- Quick vendor lookup, filtering, and categorization
Audit & Compliance
Inventory Audit System
Multi-user physical inventory verification with VIN scanning, location tracking, and missing vehicle detection.
- Collaborative multi-user audits
- Scan to verify instantly
- Track unknown vehicles
Activity Logging
Complete audit trail of all system actions with user tracking, timestamps, and exportable reports.
- Full accountability
- Searchable history
- Export to CSV
Task Management
Personal Task Management
Individual to-do lists for employees with priorities, due dates, and completion tracking.
- Personal productivity tool
- Priority management
- Due date reminders
Recurring Tasks
Schedule repeating tasks for maintenance, cleaning, inspections with flexible recurrence patterns.
- Never miss routine tasks
- Flexible scheduling
- Team or individual assignment
Dealer Plate Tracking
Track dealer license plates, assign to vehicles and staff, manage plate inventory with check-in and check-out logging and accountability
- Plate assignment tracking to vehicles and staff
- Check-in and check-out logging with timestamps
- Full plate inventory management and accountability
Enterprise
Multi-Location Support
Manage multiple dealership locations with separate inventories, teams, and permissions from one dashboard.
- Single dashboard for all locations
- Location-specific permissions
- Consolidated reporting
Team-Based Permissions
Granular role-based access control with department-level defaults, user-specific overrides, cascading permission logic, and bulk permission tools including Grant All and Revoke All per module group.
- Department-level permission defaults with per-user overrides
- Cascading logic: enabling Delete auto-enables Edit, Add, and View
- Grant All and Revoke All buttons for fast permission setup
Native Mobile App
iOS and Android apps for on-the-lot inventory management, scanning, and task updates.
- Work from anywhere on lot
- Offline capability
- Push notifications
Dashboard & Analytics
Real-time dealership analytics with clickable KPI cards that filter data instantly, inventory aging analysis, status distribution charts, team performance metrics, and trend visualization across all locations.
- Clickable KPI cards that filter data instantly
- Inventory aging analysis with color-coded trends
- Status distribution and team performance charts
Sales & CRM
Deals & Sales Tracking
Track vehicle sales from lead to funded deal with customizable workflow stages, document management, profit calculations, and deal timeline history
- End-to-end deal lifecycle tracking
- Customizable deal workflow stages
- Profit and commission tracking per deal
Customer Management
Full customer CRM with contact details, driver license capture, document storage, vehicle purchase history, and complete interaction timeline
- Complete customer profiles with all details
- Driver license scanning and secure storage
- Document management and interaction history per customer
Showroom & Customer Check-In
Digital self-service customer check-in kiosk, real-time showroom floor management, test drive tracking, salesperson assignment, and visit analytics
- Self-service customer check-in kiosk for lobby
- Real-time showroom floor visibility for managers
- Test drive scheduling, tracking, and salesperson assignment
Marketing & Online
Online Presence Tracker
Monitor inventory completeness and readiness for online listings with missing field detection, photo quality checks, and listing readiness scoring
- Identify vehicles missing key listing data
- Photo quality and count tracking
- Listing readiness scoring per vehicle
Online Marketplace Posting
Post vehicles to Facebook Marketplace with a Chrome extension that auto-fills listings, uploads photos, and tracks posting history with daily limits per user
- One-click posting via Chrome extension
- Auto-fills vehicle details, description, and up to 20 photos
- Daily posting limits and history tracking per user
Administration
Forms & Documents
PDF form templates with auto-fill from vehicle and customer data, template library for common dealership documents, and organized digital storage
- Auto-populated PDF forms from vehicle and customer data
- Template library for buyers guides, we-owes, and more
- Organized digital document storage per vehicle
Dealership Settings & Permissions
Complete dealership configuration including user management, departments, teams, locations, integrations, and granular role-based access control
- User, team, and department management
- Multi-location setup and configuration
- Granular role-based permissions per module
Need a Custom Feature?
We're constantly building new features based on dealer feedback. Let us know what would make your operations even smoother.
Request a Feature